Criteria to look for in a home care agency
There are many things to look at in choosing the best agency to meet your needs. First, you’ll want to talk with your cancer care team and figure out which services you’ll need. Then you can find agencies that offer those services. Ask the agencies you are looking into about their accreditation, licensing, and certification. You’ll also want to learn about the quality of cancer care, type of experience with providing cancer care services, and the skills and training of staff.
Here are some of the things you might ask about when looking at a home care agency.
Is the agency accredited by a nationally recognized accrediting body, such as the Joint Commission? The Joint Commission is an independent, non-profit organization that evaluates and accredits health care organizations and programs that wish to be reviewed. You can look up the agency on the Joint Commission website at www.qualitycheck.org.
Accreditation is an important measure in selecting quality health care services. You can also ask to see the results of the home care agency’s most recent Joint Commission survey.
Is this home care program Medicare-certified? Medicare-certified programs have met federal requirements for patient care and management. Because of legal requirements, services provided by these agencies are closely supervised and controlled. Medicare only certifies agencies offering skilled nursing care.
To find a Medicare-approved home health agency, go online at www.medicare.gov. Click the top right tab called “Forms, Help, & Resources.” You can find names, addresses, and phone numbers of nearby agencies. You can also look at quality measures, patient/family survey results, and compare the home care agencies you select.
Does the agency have written statements that list services (including cancer care services), eligibility requirements, costs and payment procedures, staff job descriptions, and malpractice and liability insurance? Ask that they send you any brochures or other information they can share about their services.
How many years has the agency been serving your community? Can the agency give you references from cancer care professionals, such as an oncologist, oncology nurse, cancer center, or an oncology social worker, who have used this agency? Ask for names and phone numbers. A good agency will give these to you if you ask. Talk to these people about their experiences.
You may also want to check with your local Better Business Bureau, your local Consumer Bureau, or the State Attorney General’s office. They can tell you if complaints have been filed against the agency.
How flexible is this agency in applying its policies to each patient or working out differences? If the agency has up-front conditions that you don’t feel comfortable with, it may be a sign that it’s not a good fit for you.
Is the agency willing to help you find out whether you or your family member qualifies for Medicare-covered home care, or whether you even want it? This can be useful in finding out how willing they are to work with you.
Does the agency create a care plan for each new patient? Is the plan carefully and professionally developed with you and your family, or is it based only on what you asked for? Is the plan written out? Are copies given to all involved? Check to see if it lists specific duties, work hours/days, and the name and phone number of the supervisor in charge. Is the plan updated as your needs change? Ask if you can see a sample care plan.
Does a nurse or social worker evaluate you before you are admitted to find out which services will be needed? Is it done in your home rather than over the telephone? Does it highlight what you can do for yourself? Does it include talking with oncology professionals, your family doctor, and other professionals who are already providing you with health and social services? Are members of your family involved?
If you’re looking into an agency, are references on file for home care staff? Ask how many references the agency checks (2 or more should be required for each staff member who gives in-home care). Does the agency train, supervise, and monitor its caregivers? Ask how often the agency sends a supervisor to the patient’s home to review the care being given to the patient. Ask whether the caregivers are licensed and bonded. Whom can you call with questions or complaints? How are problems resolved?
Does the agency require a family caregiver or other in-home primary caregiver as a condition? How much is expected of the family caregiver? Can the home care agency offer help to coordinate and assist the family by filling in around job schedules, travel plans, or other responsibilities? If you live alone, what other options can the agency suggest?
How does the agency handle payment and billing? Get all financial arrangements such as costs, payment procedures, and billing in writing. Read the agreement carefully before signing. Be sure to keep a copy. What resources does the agency provide to help you find financial aid if it’s needed? Are standard payment plan options offered?
If equipment such as a respirator, oxygen machine, or dialysis machine is used, does the agency teach you or a responsible family member how to use and care for it at home? Who’s available if equipment problems come up at night or on weekends?
Quality of care
Does the agency have a 24-hour phone number you can call when you have questions, problems, or complaints? How does the agency respond to your very first call? Does the telephone staff seem caring, patient, and competent from the first contact, even if they need to return your call? Do they speak in simple language, or do they use a lot of jargon? What’s their procedure for receiving and resolving complaints?
How an agency responds to that first call for help may give you a good idea of the kind of care to expect. You may also ask if the agency does customer satisfaction surveys. If so, ask to see the results of the last survey.
Does the agency have an emergency plan in place in case of a power failure or natural disaster? Ask to see a copy of the plan. In case of an emergency, you need to know if the agency can still deliver services to your home.
How quickly can the agency start services? Does the agency offer specialized services by rehabilitation therapists, dietitians, family counselors, or art therapists when these could improve your comfort? Does the agency offer to lend used medical equipment or other items that might also enhance your quality of life?
What are the agency’s policies on inpatient care if you should need it? Where is such care provided? What are the requirements for an inpatient admission and how long can you stay? What happens if you no longer need hospital care but can’t go home? Can you tour the residential facility the agency uses? Which hospitals contract with the agency for inpatient care? What kind of follow-up does the agency provide for inpatients? Do nursing homes contract with the agency? Does the agency provide as much nursing, social work, and aide care for each patient in the nursing home as it does in the home setting?
Administration on Aging. Eldercare Locator. Home Health Care. 10/15/2015. Accessed at www.eldercare.gov/Eldercare.NET/Public/Resources/Factsheets/Home_Health_Care.aspx on April 18, 2016.
National Association for Home Care & Hospice. How Do I Select the Right Home Care Provider? Accessed at www.nahc.org/consumer-information/right-home-care-provider/ on April 15, 2016.
Last Medical Review: April 19, 2016 Last Revised: May 13, 2016